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AI-Powered Translation for Government Employees

Translation & Language Access

What it collects

Operational data
Anonymized data
  • Unclassified text submitted by GC employees for translation — such as documents, messages, or other written materials. The register confirms no personal information is involved.

Government of Canada AI Register — DeepL Pro (2526-RCMP-GRC-012)

Run by
Royal Canadian Mounted Police (RCMP)
Where
No fixed location
Kept
Not stated by the Helpful Places.
Shared with
Accountable organization, Vendor

What it is for

Translation & Language Access

DeepL Pro is a commercial AI translation service used by Royal Canadian Mounted Police employees to automatically translate unclassified text. It is operated by the RCMP and provided by the vendor DeepL. Users are not currently informed that AI is being used to produce translations.

What it collects and what happens to it

Data taken in

Operational data
Anonymized data
  • Unclassified text submitted by GC employees for translation — such as documents, messages, or other written materials. The register confirms no personal information is involved.

Government of Canada AI Register — DeepL Pro (2526-RCMP-GRC-012)

Processing

Language Models
  • DeepL Pro uses neural machine translation — a deep learning language model trained to produce fluent translations between languages. The specific model architecture is proprietary to DeepL.

What it does

Understanding (Semantic AI)
Human decides
  • The system reads and understands source-language text in order to produce a translation. A human employee decides whether to use, revise, or discard the translation output.
Creating (Generative AI)
Human decides
  • The system generates translated text that did not exist before — producing new content in the target language. The human employee reviews and decides whether to use the generated translation.

Outputs

Generated content
Anonymized data
  • Translated text produced by the AI in the target language. As no personal information is processed, the output does not identify individuals.

Government of Canada AI Register — DeepL Pro (2526-RCMP-GRC-012)

Run by

Royal Canadian Mounted Police (RCMP)
  • The RCMP deploys DeepL Pro to provide AI-powered translation for its employees working with unclassified information.

Government of Canada AI Register — DeepL Pro (2526-RCMP-GRC-012)

Built by

DeepL
  • DeepL is the commercial vendor that develops and supplies the DeepL Pro AI translation system used by the RCMP.

Government of Canada AI Register — DeepL Pro (2526-RCMP-GRC-012)

Kept for

Not stated by the Helpful Places.

Shared with

Available to the accountable organization
  • Translated output is available to the RCMP employees who submitted the source text for translation.
Available to vendor
  • As a cloud-based commercial service, text submitted to DeepL Pro may be processed on DeepL's infrastructure. The extent of vendor data access is not detailed in the register entry.

Stored

Stored on 3rd Party Cloud
  • As a vendor-provided cloud service, data processed by DeepL Pro is handled on third-party infrastructure. Specific storage jurisdiction and duration are not stated in the register.
  • Duration: Not specified in the register
How to read the colours

Can it identify you?

Anonymized data
Data about people with the link to who is broken. Stripped of identifiers, blurred, aggregated, or noised so this system can’t reasonably tie a record back to an individual.
Pseudonymous data
Each person’s data is tied to a token (hash, ID, template) that lets this system recognise the same person across events, but the token itself doesn’t reveal a name. Reidentification is possible with extra information.
Identifiable data
The data either contains a direct identifier (name, address, account name, recognisable face or voice, plate number) or carries a token this system uses to look up legal identity during processing.

Who completes the loop?

Human decides
This mode suggests; a person decides what to do next. The AI is always advisory — a human is in the loop on every decision. Example: a triage tool ranks cases for a clinician who chooses which to see first.
Human executes
This mode decides; a person carries out the result. Example: an optimizer plans the day’s trash-collection routes, and drivers run them.
Autonomous
This mode decides and acts on its own. No person reviews each decision or carries out the resulting action.

Definitions from the DTPR standard. Amber is about your data, violet about who decides. The fuller the shape and the deeper the colour, the more identifying the data or the less a person is involved.

What you can do

Ask about this system

Questions go to the Helpful Places, not the vendor.

Your rights

  • Right to Be Informed of AI UseThe register records that AI use is not currently disclosed to users of this system. GC employees using DeepL Pro are not informed that AI is producing their translations. This is a noted gap — users should be informed that outputs are AI-generated.

Risks and safeguards

  • Societal & cultural harmEmployees may rely on AI-generated translations without disclosure, potentially accepting mistranslations in official or sensitive operational contexts. The register notes AI use is not disclosed to users.Safeguard: Use is restricted to unclassified information only; human employees review and decide on translation output before use. Further disclosure mechanisms should be considered.