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Helpful Places

Government of Canada – DTPR AI Register

AI-Assisted Speech Drafting for Government Employees

Inform

What it collects

About behaviour
Anonymized data
  • Prompts, instructions, or topic notes entered by the GC employee to guide the speech draft generation.
Run by
Indigenous Services Canada (ISC)
Where
No fixed location
Kept
Not stated by the Helpful Places.
Shared with
Not stated by the Helpful Places.

What it is for

Inform

This system uses generative AI to produce first drafts of speeches for Government of Canada employees at Indigenous Services Canada. A human employee reviews and edits the AI-generated draft before any speech is finalized or delivered. The system processes the prompts or instructions provided by the employee, and the AI-generated text is not directly published without human review.

What it collects and what happens to it

Data taken in

About behaviour
Anonymized data
  • Prompts, instructions, or topic notes entered by the GC employee to guide the speech draft generation.

Processing

Language Models
  • A large language model is used to generate the first draft of speeches based on employee-provided prompts or instructions.

What it does

Creating (Generative AI)
Human decides
  • The system generates first-draft speech text using generative AI. A GC employee reviews, edits, and approves the content before any speech is finalized — the AI creates a draft and a human decides what is used.

Outputs

Generated content
Anonymized data
  • A first-draft speech text produced by the generative AI system, intended for human review and editing before use.

Run by

Indigenous Services Canada (ISC)
  • Indigenous Services Canada is the federal department that deploys this AI speech-drafting tool for use by its Government of Canada employees.

Government of Canada AI Register — Speech Writer (2526-ISC-SAC-006)

Built by

Not stated by the Helpful Places.

Kept for

Not stated by the Helpful Places.

Shared with

Not stated by the Helpful Places.

Stored

Not stated by the Helpful Places.

How to read the colours

Can it identify you?

Anonymized data
Data about people with the link to who is broken. Stripped of identifiers, blurred, aggregated, or noised so this system can’t reasonably tie a record back to an individual.
Pseudonymous data
Each person’s data is tied to a token (hash, ID, template) that lets this system recognise the same person across events, but the token itself doesn’t reveal a name. Reidentification is possible with extra information.
Identifiable data
The data either contains a direct identifier (name, address, account name, recognisable face or voice, plate number) or carries a token this system uses to look up legal identity during processing.

Who completes the loop?

Human decides
This mode suggests; a person decides what to do next. The AI is always advisory — a human is in the loop on every decision. Example: a triage tool ranks cases for a clinician who chooses which to see first.
Human executes
This mode decides; a person carries out the result. Example: an optimizer plans the day’s trash-collection routes, and drivers run them.
Autonomous
This mode decides and acts on its own. No person reviews each decision or carries out the resulting action.

Definitions from the DTPR standard. Amber is about your data, violet about who decides. The fuller the shape and the deeper the colour, the more identifying the data or the less a person is involved.

What you can do

Ask about this system

Questions go to the Helpful Places, not the vendor.

Your rights

  • Right to Be Informed of AI UseGC employees using this tool are informed that AI is generating the first draft of speeches. Contact Indigenous Services Canada for further information about this system.
  • Right to Algorithmic TransparencyThis system is listed on the Government of Canada's AI Register. GC employees may request information about how the system operates through their department.
  • Right to a Human ReviewAll AI-generated speech drafts are reviewed and edited by a GC employee before finalization. No AI-generated content is used without human review and approval.

Risks and safeguards

  • Societal & cultural harmGenerative AI for government speech writing carries a risk of producing content that misrepresents Indigenous peoples, cultures, or policy positions, especially given the department's mandate.Safeguard: mandatory human review and editing by subject-matter-knowledgeable GC employees before any speech is finalized or delivered. The AI generates only a first draft; no output is used without employee approval.
  • Reputational harmAI-generated drafts may contain factual errors, inappropriate phrasing, or content that could embarrass the department or misrepresent the Government of Canada's positions.Safeguard: a GC employee is required to review and approve all AI-generated content before use, ensuring accuracy and appropriateness.