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AI-Assisted Workflow Automation for Government Operations

Planning & Decision-making

What it collects

Operational data
Anonymized data
  • Operational and administrative data from internal GC systems, as applicable to the specific workflow being automated. The register confirms no personal information is involved. Data types vary by workflow but are limited to those relevant to the task being automated.
Run by
Statistics Canada (StatCan)
Where
No fixed location
Kept
Not stated by the Helpful Places.
Shared with
Accountable organization, Vendor

What it is for

Planning & Decision-making

This system uses Microsoft's Power Platform within Microsoft 365 to automate internal government workflows using low-code and no-code tools. It is used by Government of Canada employees at Statistics Canada to streamline repetitive administrative and operational tasks. The system does not involve personal information. Employees are informed when AI capabilities are in use.

What it collects and what happens to it

Data taken in

Operational data
Anonymized data
  • Operational and administrative data from internal GC systems, as applicable to the specific workflow being automated. The register confirms no personal information is involved. Data types vary by workflow but are limited to those relevant to the task being automated.

Processing

Optimization
  • The Power Platform uses automation logic to sequence and route workflow steps, optimizing the flow of administrative tasks through connected systems with minimal manual intervention.

What it does

Acting (Agentic AI)
Human executes
  • The Power Platform automates multi-step administrative workflows — scheduling, routing approvals, triggering notifications, and connecting internal systems — on behalf of GC employees. Humans configure the workflows and carry out steps that the automation cannot complete, but the platform executes routine task sequences autonomously once triggered.
Deciding (Analytical AI)
Human decides
  • Within certain Power Platform workflows, data from connected systems may be evaluated and classified to route tasks, trigger conditional logic, or surface information for employee decision-making. A human ultimately reviews and acts on outputs.

Outputs

Operational data
Anonymized data
  • Completed or updated workflow records, triggered notifications, routed approvals, and other administrative outputs produced by automated task sequences. No personal information is produced as output.

Run by

Statistics Canada (StatCan)
  • Statistics Canada is the Government of Canada department responsible for this deployment. It deploys and operates the M365 Power Platform to automate internal workflows for its employees.

Government of Canada AI Register — M365 Power Platform

Built by

Microsoft
  • Microsoft is the vendor that builds and licenses the M365 Power Platform, the low-code/no-code toolset underlying this workflow automation system.

Government of Canada AI Register — M365 Power Platform

Kept for

Not stated by the Helpful Places.

Shared with

Available to the accountable organization
  • Output data from automated workflows is available to Statistics Canada (the deploying department) and its authorized GC employees. Access is limited to those involved in the workflows being automated.
Available to vendor
  • As a cloud-hosted platform, Microsoft as vendor may have access to operational data processed through the M365 Power Platform, subject to the terms of the Government of Canada's enterprise agreement with Microsoft.

Stored

Stored on 3rd Party Cloud
  • The M365 Power Platform is a Microsoft cloud service. Data processed through workflows is stored on Microsoft's cloud infrastructure, subject to the Government of Canada's enterprise licensing and data residency requirements.
  • Duration: Not specified in the register
How to read the colours

Can it identify you?

Anonymized data
Data about people with the link to who is broken. Stripped of identifiers, blurred, aggregated, or noised so this system can’t reasonably tie a record back to an individual.
Pseudonymous data
Each person’s data is tied to a token (hash, ID, template) that lets this system recognise the same person across events, but the token itself doesn’t reveal a name. Reidentification is possible with extra information.
Identifiable data
The data either contains a direct identifier (name, address, account name, recognisable face or voice, plate number) or carries a token this system uses to look up legal identity during processing.

Who completes the loop?

Human decides
This mode suggests; a person decides what to do next. The AI is always advisory — a human is in the loop on every decision. Example: a triage tool ranks cases for a clinician who chooses which to see first.
Human executes
This mode decides; a person carries out the result. Example: an optimizer plans the day’s trash-collection routes, and drivers run them.
Autonomous
This mode decides and acts on its own. No person reviews each decision or carries out the resulting action.

Definitions from the DTPR standard. Amber is about your data, violet about who decides. The fuller the shape and the deeper the colour, the more identifying the data or the less a person is involved.

What you can do

Ask about this system

Questions go to the Helpful Places, not the vendor.

Your rights

  • Right to Be Informed of AI UseGovernment of Canada employees are informed when AI capabilities are in use within the M365 Power Platform. The register confirms that AI use is disclosed to users.
  • Right to Algorithmic TransparencyAs a Government of Canada system listed on the public AI register, information about how the Power Platform uses automation and AI is publicly disclosed. Employees may consult the register entry and departmental resources for further information.

Risks and safeguards

No risks or safeguards have been published for this system yet.