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Helpful Places

Government of Canada – DTPR AI Register

AI Assistant for Live Training Session Facilitation

Education & Learning

What it collects that can identify you

About behaviour
Identifiable data
  • Live session chat messages submitted by participants during training sessions, including questions, comments, and interaction with the facilitator.
Sensitive personal information
Identifiable data
  • Poll responses submitted by Government of Canada employee participants during live sessions; responses may be attributable to identified individuals depending on platform configuration.
Run by
Canada School of Public Service (CSPS)
Where
No fixed location
Kept
Not stated by the Helpful Places.
Shared with
Accountable organization
Your copy
You cannot see the data it holds about you. What you can do

What it is for

Education & Learning

This AI system acts as a virtual assistant to support facilitators running live and virtual instructor-led training sessions at the Canada School of Public Service. It provides real-time support for moderation and polls, drawing on live chat data and poll responses from participants. Participants should be aware that their chat messages and poll responses are processed by an AI system during sessions.

What it collects and what happens to it

Data taken in

About behaviour
Identifiable data
  • Live session chat messages submitted by participants during training sessions, including questions, comments, and interaction with the facilitator.
Sensitive personal information
Identifiable data
  • Poll responses submitted by Government of Canada employee participants during live sessions; responses may be attributable to identified individuals depending on platform configuration.

Processing

Language Models
  • The system is likely to employ language model capabilities to interpret and respond to live chat content in real time, supporting facilitators with moderation assistance during training sessions.

What it does

Understanding (Semantic AI)
Human decides
  • The system reads and interprets live session chat data to support facilitators with real-time moderation suggestions; human facilitators make the final moderation decisions.
Deciding (Analytical AI)
Human decides
  • The system processes poll responses to provide real-time aggregated results and insights to facilitators, who decide how to use the information in the session.

Outputs

A recommendation or prediction
Anonymized data
  • Real-time moderation suggestions and aggregated poll results surfaced to the facilitator to inform session management decisions.

Run by

Canada School of Public Service (CSPS)
  • The Canada School of Public Service deploys this AI virtual assistant to support facilitators in live and virtual instructor-led training sessions for Government of Canada employees.

Government of Canada AI Register — AI Co-Facilitation (Sora)

Built by

Sora
  • Sora is the vendor that built and supplies the AI co-facilitation system used in live and virtual training sessions.

Government of Canada AI Register — AI Co-Facilitation (Sora)

Kept for

Not stated by the Helpful Places.

Shared with

Not available to me
  • Individual participants do not have a described mechanism to access the data the AI system has processed about their session contributions. No self-service data access mechanism is mentioned in the register entry.
Available to the accountable organization
  • The Canada School of Public Service, as the deploying organization, has access to session data processed by the AI system, including chat and poll data, for facilitation and administrative purposes.

Stored

Not stated by the Helpful Places.

How to read the colours

Can it identify you?

Anonymized data
Data about people with the link to who is broken. Stripped of identifiers, blurred, aggregated, or noised so this system can’t reasonably tie a record back to an individual.
Pseudonymous data
Each person’s data is tied to a token (hash, ID, template) that lets this system recognise the same person across events, but the token itself doesn’t reveal a name. Reidentification is possible with extra information.
Identifiable data
The data either contains a direct identifier (name, address, account name, recognisable face or voice, plate number) or carries a token this system uses to look up legal identity during processing.

Who completes the loop?

Human decides
This mode suggests; a person decides what to do next. The AI is always advisory — a human is in the loop on every decision. Example: a triage tool ranks cases for a clinician who chooses which to see first.
Human executes
This mode decides; a person carries out the result. Example: an optimizer plans the day’s trash-collection routes, and drivers run them.
Autonomous
This mode decides and acts on its own. No person reviews each decision or carries out the resulting action.

Definitions from the DTPR standard. Amber is about your data, violet about who decides. The fuller the shape and the deeper the colour, the more identifying the data or the less a person is involved.

What you can do

Ask about this system

Questions go to the Helpful Places, not the vendor.

Your rights

  • Right to Be Informed of AI UseParticipants are informed that an AI system is in use during sessions. AI use is disclosed to users, as indicated in the Government of Canada AI Register entry for this system.
  • Right to Algorithmic TransparencyThe AI system is registered in the Government of Canada's public AI register, which discloses its purpose, data sources, and key operational details. Participants may consult this register for information about how the system works.

Risks and safeguards

  • Psychological harmParticipants in training sessions may feel surveilled or inhibited in their chat contributions knowing an AI monitors chat data in real time. Mitigation includes disclosure of AI use to participants prior to or at the start of sessions, as confirmed in the register. Facilitators retain control over moderation decisions, keeping a human in the loop.
  • Civil liberties harmReal-time monitoring of employee chat in a training context may have a chilling effect on free expression if employees self-censor knowing their messages are AI-analyzed. The system's scope is limited to facilitation support rather than evaluation of individuals. The register confirms AI use is disclosed to participants, and the system involves personal information requiring corresponding data governance safeguards under applicable federal privacy law.