AI-Assisted Legal Summary Drafting for Tribunal Staff

Education & Learning · Employment & Work

What it collects that can identify you

Sensitive personal information

Identifiable data

Tribunal documents created by FPSLREB that contain personal information about parties involved in tribunal proceedings, such as names, employment details, and case-related personal data.

GC AI Register entry 2526-ATSSC-SCDATA-002 — Data Sources

Also collects operational data, which is anonymized data.

Run by: Administrative Tribunals Support Service of Canada (ATSSC)
Where: No fixed location
Kept: Not stated by the Helpful Places.
Shared with: Not stated by the Helpful Places.

What it is for

Education & Learning

Employment & Work

This system uses a generative AI tool (CanChat) to help Government of Canada employees at the Administrative Tribunals Support Service prepare legal summaries from tribunal documents. It involves personal information drawn from tribunal records. Users are informed that AI is being used in the process.

What it collects and what happens to it

Data taken in

Sensitive personal information

Identifiable data

Tribunal documents created by FPSLREB that contain personal information about parties involved in tribunal proceedings, such as names, employment details, and case-related personal data.

GC AI Register entry 2526-ATSSC-SCDATA-002 — Data Sources

Operational data

Anonymized data

Legal documents created by FPSLREB (Federal Public Sector Labour Relations and Employment Board), including tribunal decisions, submissions, and proceedings records used as the basis for summary generation.

GC AI Register entry 2526-ATSSC-SCDATA-002 — Data Sources

Processing

Language Models

CanChat, the Government of Canada's internal large language model platform, is used to read legal documents and generate summary text.

GC AI Register entry 2526-ATSSC-SCDATA-002 — Capabilities

What it does

Creating (Generative AI)

Human decides

Uses CanChat to generate legal summary drafts from tribunal documents. Employees review and decide whether to use, edit, or discard the generated content.

GC AI Register entry 2526-ATSSC-SCDATA-002

Understanding (Semantic AI)

Human decides

The system reads and extracts meaning from tribunal legal documents in order to produce summaries, requiring semantic understanding of legal text.

Outputs

Generated content

Anonymized data

AI-generated legal summaries of tribunal documents, drafted for review and use by GC employees. The summaries are new text produced by the system based on the source tribunal documents.

GC AI Register entry 2526-ATSSC-SCDATA-002 — Capabilities

Run by

Administrative Tribunals Support Service of Canada (ATSSC)

The federal institution deploying this AI system to support its employees in drafting legal summaries from tribunal documents.

GC AI Register entry 2526-ATSSC-SCDATA-002

Built by

Government of Canada

CanChat is the Government of Canada's internal generative AI platform, developed by the Government of Canada and used as the underlying tool for this system.

GC AI Register entry 2526-ATSSC-SCDATA-002

Kept for

Not stated by the Helpful Places.

Shared with

Not stated by the Helpful Places.

Stored

Not stated by the Helpful Places.

How to read the colours

Can it identify you?

Anonymized data: Data about people with the link to who is broken. Stripped of identifiers, blurred, aggregated, or noised so this system can’t reasonably tie a record back to an individual.
Pseudonymous data: Each person’s data is tied to a token (hash, ID, template) that lets this system recognise the same person across events, but the token itself doesn’t reveal a name. Reidentification is possible with extra information.
Identifiable data: The data either contains a direct identifier (name, address, account name, recognisable face or voice, plate number) or carries a token this system uses to look up legal identity during processing.

Who completes the loop?

Human decides: This mode suggests; a person decides what to do next. The AI is always advisory — a human is in the loop on every decision. Example: a triage tool ranks cases for a clinician who chooses which to see first.
Human executes: This mode decides; a person carries out the result. Example: an optimizer plans the day’s trash-collection routes, and drivers run them.
Autonomous: This mode decides and acts on its own. No person reviews each decision or carries out the resulting action.

Definitions from the DTPR standard. Amber is about your data, violet about who decides. The fuller the shape and the deeper the colour, the more identifying the data or the less a person is involved.

What you can do

Ask about this system

Questions go to the Helpful Places, not the vendor.

Your rights

Right to Be Informed of AI UseUsers of this system (GC employees) are informed that AI is being used in the preparation of legal summaries. Parties whose information appears in tribunal documents are not directly notified of AI processing of their records by this system.
Right to Algorithmic TransparencyThe existence of this AI system is disclosed on the Government of Canada's public AI register. For further information about how this system works, contact the Administrative Tribunals Support Service of Canada.

Risks and safeguards

Reputational harmThe system may generate inaccurate or misleading legal summaries that misrepresent parties in tribunal proceedings, potentially harming their reputations.Safeguard: GC employees review all AI-generated content before use; users are informed of AI involvement (AI use disclosed to users: Y).
Societal & cultural harmOverreliance on AI-generated legal summaries may erode the quality of legal analysis and institutional knowledge within the tribunal system.Safeguard: The system is positioned as a drafting aid with human review, not a replacement for legal judgment; status is 'in development' suggesting cautious rollout.